With Regards To Vs In Regards To

With Regard to vs. In Regard to: Untangling the Grammar and Usage

The phrases "with regard to" and "in regard to" are often used interchangeably, but only one is considered grammatically correct: with regard to. Understanding the nuances between these phrases and their proper usage can significantly improve the clarity and professionalism of your writing. This article will explore the history, usage, common mistakes, and alternatives to these phrases, ensuring you can use them confidently and correctly.

Introduction

The English language is full of tricky phrases and expressions that can confuse even native speakers. Among these are "with regard to" and "in regard to." While "with regard to" is widely accepted and considered correct, "in regard to" is generally seen as incorrect. The confusion arises from the similarity in meaning and the frequent misuse of the latter. This article aims to clarify the differences, provide historical context, and offer practical advice on how to use these phrases correctly, ensuring your writing remains clear, concise, and grammatically sound.

Historical Context

To understand why "with regard to" is correct and "in regard to" is not, it's helpful to delve into the historical origins of these phrases. The phrase "with regard to" has been in use for centuries and is rooted in the idea of considering something in relation to something else.

• The word "regard" comes from the Old French word regarder, meaning "to look at" or "to consider."
• The phrase "with regard to" evolved to mean "with respect to" or "considering."

Historically, there is little evidence to support the correctness of "in regard to." It's believed to be a mistaken variation that has gained some currency through common misuse.

Proper Usage of "With Regard To"

"With regard to" is used to introduce a topic or to indicate what you are about to discuss or consider. It essentially means "concerning," "regarding," or "in relation to."

Examples:

• "With regard to your inquiry, we will respond within 24 hours."
• "The company has made significant progress with regard to its sustainability goals."
• "With regard to the new policy, all employees must attend the training session."

In each of these examples, "with regard to" serves to direct the reader's attention to the specific subject being addressed.

Why "In Regard To" Is Incorrect

The primary reason "in regard to" is considered incorrect is that it doesn't align with the established grammatical structure and historical usage of the phrase. While language evolves, some errors become so ingrained that they persist despite being technically wrong. "In regard to" is one such error.

• Grammatically, the preposition "with" correctly indicates the relationship or connection being made.
• "In" doesn't convey the same sense of consideration or respect as "with" does in this context.

Although some dictionaries and style guides may acknowledge the existence of "in regard to," they often note that it is less preferred or outright incorrect.

Common Mistakes and How to Avoid Them

The mistake of using "in regard to" instead of "with regard to" is common, but easily avoidable with a bit of awareness and practice. Here are some tips to help you avoid this error:

1. Memorization: Commit to memory that the correct phrase is "with regard to."
2. Proofreading: Always proofread your writing carefully, paying particular attention to this phrase.
3. Substitution: If you're unsure, try substituting "concerning" or "regarding." If the sentence still makes sense with "with," you're on the right track.
4. Style Guides: Consult style guides such as the Chicago Manual of Style or the AP Stylebook, which typically recommend "with regard to."
5. Grammar Checkers: Use grammar-checking tools, but be aware that they are not always accurate. Always use your judgment.

Alternatives to "With Regard To"

While "with regard to" is a perfectly acceptable phrase, it can sometimes sound a bit formal or clunky. Depending on the context, there are several alternatives that can make your writing clearer and more concise.

1. Regarding: A direct and simple substitute.
   • Example: "Regarding your inquiry, we will respond within 24 hours."
2. Concerning: Similar to "regarding" but can sometimes imply a sense of worry or importance.
   • Example: "Concerning the new policy, all employees must attend the training session."
3. About: A very straightforward alternative, especially in informal contexts.
   • Example: "We need to talk about the budget."
4. In Relation To: A more formal alternative that emphasizes the connection between two things.
   • Example: "The study was conducted in relation to the effects of climate change."
5. With Respect To: Very similar in meaning to "with regard to" but can sometimes sound more polite or deferential.
   • Example: "With respect to your proposal, we have some reservations."
6. As For: Useful for introducing a new topic or shifting the focus of the discussion.
   • Example: "As for the next steps, we need to schedule a follow-up meeting."
7. On the Subject Of: A more formal way to introduce a topic.
   • Example: "On the subject of employee benefits, we are reviewing our current offerings."

Choosing the right alternative depends on the tone and context of your writing. Sometimes, a simple rewording of the sentence can eliminate the need for any of these phrases altogether.

Examples of Correct Usage in Different Contexts

To further illustrate the correct usage of "with regard to," here are some examples in different contexts:

Business:

• "With regard to the contract, we need to review the terms and conditions carefully."
• "The company has implemented new policies with regard to employee safety."
• "With regard to your application, we will contact you if you are selected for an interview."

Academic:

• "With regard to the literature review, further research is needed to support the hypothesis."
• "The study examines the effects of social media with regard to political polarization."
• "With regard to the methodology, a mixed-methods approach was used to collect data."

Legal:

• "With regard to the evidence presented, the court finds the defendant guilty."
• "The law addresses issues with regard to intellectual property rights."
• "With regard to the terms of the agreement, both parties must adhere to the conditions outlined."

General:

• "With regard to the weather, we should bring umbrellas."
• "With regard to your health, you should consult a doctor."
• "With regard to the party, it will be held at my house."

The Importance of Correct Grammar

Using correct grammar is crucial for effective communication. Grammatical errors can detract from the clarity and credibility of your writing. Here are some reasons why correct grammar matters:

1. Clarity: Correct grammar ensures that your message is clear and easy to understand.
2. Credibility: Using correct grammar enhances your credibility and professionalism.
3. Professionalism: In business and academic settings, correct grammar is essential for maintaining a professional image.
4. Effective Communication: Correct grammar allows you to communicate your ideas effectively and persuasively.
5. Avoiding Misunderstandings: Grammatical errors can lead to misunderstandings and misinterpretations.

By paying attention to details such as the correct usage of "with regard to" and "in regard to," you can significantly improve the quality of your writing and enhance your overall communication skills.

Practice Exercises

To reinforce your understanding, here are some practice exercises:

Instructions: Choose the correct phrase ("with regard to" or "in regard to") to complete each sentence.

1. __________ your recent email, we have made the necessary changes.
2. The committee will discuss the budget __________ the new proposals.
3. __________ the upcoming conference, registration is now open.
4. The company has updated its policies __________ data privacy.
5. __________ the ongoing project, we are on schedule.

Answers:

1. With regard to
2. With regard to
3. With regard to
4. With regard to
5. With regard to

Advanced Tips and Tricks

Beyond the basic usage, here are some advanced tips to help you use "with regard to" effectively:

1. Avoid Overuse: While "with regard to" is correct, using it too frequently can make your writing sound repetitive. Vary your sentence structure and use alternative phrases to maintain reader engagement.
2. Context Matters: Consider the context of your writing when deciding whether to use "with regard to." In informal settings, simpler alternatives like "about" or "regarding" may be more appropriate.
3. Combine with Other Phrases: You can combine "with regard to" with other phrases to add nuance to your writing. For example, "with particular regard to" or "with special regard to" can emphasize specific aspects of a topic.
4. Pay Attention to Tone: Be mindful of the tone of your writing. "With regard to" can sound formal, so consider your audience and adjust your language accordingly.

Case Studies

Let's examine some case studies to see how "with regard to" is used in real-world scenarios:

Case Study 1: Business Report

• Context: A company is preparing a report on its environmental impact.
• Correct Usage: "With regard to our carbon footprint, we have implemented several initiatives to reduce emissions."
• Why it works: "With regard to" introduces the specific aspect of environmental impact that the report will address.

Case Study 2: Academic Paper

• Context: A researcher is writing a paper on the effects of social media on mental health.
• Correct Usage: "With regard to the study participants, informed consent was obtained from all individuals before data collection."
• Why it works: "With regard to" clarifies the specific ethical consideration being discussed.

Case Study 3: Legal Document

• Context: A lawyer is drafting a contract.
• Correct Usage: "With regard to the terms of payment, the client agrees to pay the full amount within 30 days of the invoice date."
• Why it works: "With regard to" clearly specifies the particular clause of the contract being addressed.

The Future of Language and Usage

Language is constantly evolving, and what is considered incorrect today may become accepted in the future. However, as of now, "in regard to" remains a grammatical error. It's essential to stay informed about current usage guidelines and style preferences to ensure your writing is accurate and effective.

Conclusion

In summary, while "with regard to" and "in regard to" may sound similar, only the former is grammatically correct and widely accepted. "With regard to" is used to introduce a topic or indicate what you are about to discuss, meaning "concerning," "regarding," or "in relation to." The incorrect usage of "in regard to" likely stems from misunderstanding or misremembering the correct phrase. By understanding the history, proper usage, common mistakes, and alternatives to these phrases, you can enhance the clarity and professionalism of your writing. Remember to proofread carefully, consult style guides, and practice using the correct phrase in different contexts. Consistent attention to detail will help you master the nuances of the English language and communicate effectively in any setting.